Farm Data Clerk – Bulemezi Farm

BPIL is looking to recruit a suitable candidate for the position below:

Job Title: Farm Data Clerk – Bulemezi Farm

Reports To: Poultry Manager with a dotted line to the Inventory Manager

Duty station: Bulemezi Farm

Job purpose:

The primary role will involve maintaining accurate and organized records of various aspects of the farm’s operations, including bird data, feed consumption and movements, eggs and other relevant administrative information, The position holder will work under the rules, regulations and guidelines of BPIL while ensuring the accomplishment of goals and targets set by Management

Key Responsibilities:

Management of all the FMCG products sold at the Shop (Dressed chicken and all related products

• Reconciliation for Bulemezi Farm feed (opening balance for the week + Feed received in the week-feed consumed = Expected closing stock).
• Reconciliation for Bulemezi Farm daily mortality records, charcoal usage and other consumables.
• Expected closing stock/Counted stock should tally with Navision balance. These must be printed and reviewed by Inventory Accountant every week.
• Posting all Bulemezi Farm daily transactions in Navision real time
• Ensure all chicken houses have accurate pen cards that tally with Nav farm balances.
• Monitor data for accuracy and report inconsistencies or discrepancies
• Ensure all farm consumables are fully posted in Navision.
• Ensure weekly feed stock counts are carried out and manage feed store. Ensure no feed variances reported.
• Act as focal point for both internal and external Bulemezi Farm grievances.
• Compiles staff attendance registers for farm manager approval.
• Assist in preparing reports on farm productivity, costs, and performance metrics.
• HR support functions.
  • • Cascade required information to the field team as maybe required from time to time.
    • Ensure staff clock in and out of the attendance machine/register and provide required support.
    • Compile and share monthly payroll data to the payroll accountant
    • Report and follow up with work related injuries
    • Support the field team with HR related documentation and procedures including implementing the noticeboard policy
    • Focal point for both internal and external grievances
    • Support the field team with HR related documentation and procedures including implementing the noticeboard policy
• Any other duties assigned by the line manager

Education:

• Diploma in Business Administration /Equivalent further education on data management.
• Proficiency in Microsoft Excel, or farm management software.

Skills and Experience:

• Basic skills in arithmetic
• Minimum of 1-2 years in similar data management position in a busy commercial organisation
• Computer literacy especially accounting systems
• Reporting skills
• Interpersonal skills
• Excellent analytical skills

Competencies:

The ideal candidate should demonstrate the following BPIL High Performance Behaviours:

• Common purpose
• Open communication
• Setting and Achieving Targets
• Sense of Urgency & Agility
• Accountability
• Collaborate Effectively
• Result-Driven Mindset
• Trust & Mutual Respect
• Customer Focused
• Innovation & Continuous Learning
• Sense of Belonging